Privacy Notice

Barnton Parish Council

When you contact us

The information you provide (such as your name, address, email address, phone number, organisation, or other personal details) will be processed and stored in order to enable us to contact you, respond to your correspondence, provide information and/or allow you access to our facilities and services. On occasion it may be necessary to share your information under paragraph (d) below.

The Council’s Right to Process Information

Under the UK General Data Protection Regulation (UK GDPR) and the Data Protection Act 2018, the lawful bases we rely on for processing this information are:

(a) Processing is with consent of the data subject, or
(b) Processing is necessary for compliance with a legal obligation, or
(c) Processing is necessary for the performance of a task carried out in the public interest or in the exercise of official authority vested in the controller, or
(d) We have a legitimate interest.

Information Security

Barnton Parish Council has a duty to ensure the security of personal data. We make sure that your information is protected from unauthorised access, loss, manipulation, falsification, destruction, or unauthorised disclosure. This is achieved through appropriate organisational and technical measures.

We will only keep your data for the purpose it was collected and only for as long as is necessary. After this, it will be securely deleted. You may request the deletion of your data held by Barnton Parish Council at any time.

Children

We will not knowingly process any data relating to a child (under 13) without the express parental or guardian consent of the child concerned.

Access to Information

You have the right to request access to the information we hold about you. You can do this by contacting our Data Protection Officer / Clerk:

Barnton Parish Council Clerk
Email: clerk@barnton-pc.gov.uk

Information Correction

If you believe that the information we hold about you is incorrect or out of date, you may contact us so that we can update it and keep your data accurate.

Information Deletion

If you wish Barnton Parish Council to delete the information we hold about you, please contact the Clerk to request this.

Right to Object

If you believe that your data is not being processed for the purpose it was collected, you may object by contacting the Clerk.

Rights Related to Automated Decision-Making and Profiling

Barnton Parish Council does not use any form of automated decision-making or the profiling of individual personal data.

Cookies and Website Usage

  1. Our website (https://www.barnton-pc.gov.uk) may use cookies to improve your browsing experience and provide anonymised statistics about site usage. Cookies do not identify you personally. You can disable cookies in your browser settings if you prefer. Barnton Parish Council uses Cookies to improve your experience of using the Website. Barnton Parish Council has carefully chosen these Cookies and has taken steps to ensure that your privacy is protected and respected at all times.
  2. All Cookies used by this Website are used in accordance with current UK and EU Cookie Law.
  3. Before the Website places Cookies on your computer, you will be presented with a message bar requesting your consent to set those Cookies. By giving your consent to the placing of Cookies, you are enabling Barnton Parish Council to provide a better experience and service to you. You may, if you wish, deny consent to the placing of Cookies; however certain features of the Website may not function fully or as intended.
  4. This Website may place the following Cookies:
    1. Strictly necessary cookies. These are cookies that are required for the operation of our website. They include, for example, cookies that enable you to log into secure areas of our website, use a shopping cart or make use of e-billing services.
    2. Analytical/performance cookies. They allow us to recognise and count the number of visitors and to see how visitors move around our website when they are using it. This helps us to improve the way our website works, for example, by ensuring that users are finding what they are looking for easily.
    3. Functionality cookies. These are used to recognise you when you return to our website. This enables us to personalise our content for you, greet you by name and remember your preferences (for example, your choice of language or region). By using the Website, you agree to our placement of functionality cookie.
  5. You can find a list of Cookies that we use in the Cookies Schedule.
  6. You can choose to enable or disable Cookies in your internet browser. By default, most internet browsers accept Cookies but this can be changed. For further details, please see the help menu in your internet browser. You can switch off Cookies at any time, however, you may lose any information that enables you to access the Website more quickly and efficiently.
  7. You can choose to delete Cookies at any time; however, you may lose any information that enables you to access the Website more quickly and efficiently including, but not limited to, personalisation settings.
  8. It is recommended that you ensure that your internet browser is up-to-date and that you consult the help and guidance provided by the developer of your internet browser if you are unsure about adjusting your privacy settings.
  9. For more information generally on cookies, including how to disable them, please refer to aboutcookies.org. You will also find details on how to delete cookies from your computer.

Mailing Lists and Newsletters

If you sign up to receive newsletters or updates from the Parish Council, your details will only be used for this purpose and will not be shared with third parties. You can unsubscribe at any time by contacting the Clerk.

Third-Party Services

Our website may include links to other websites (e.g. Cheshire West and Chester Council, the Information Commissioner’s Office, or other government/public sector sites). This Privacy Policy only applies to Barnton Parish Council. When you link to other websites, you should read their own privacy policies.

Conclusion

In accordance with the law, we only collect a limited amount of information about you that is necessary for correspondence, information, and service provision.

  • We do not use profiling.
  • We do not sell or pass your data to third parties.
  • We do not use your data for purposes other than those specified.
  • We make sure your data is stored securely.
  • We delete all information deemed to be no longer necessary.
  • We review our Privacy Policy regularly to ensure your data remains protected.

You can request a copy of our policies at any time.

Complaints

If you have a complaint regarding the way your personal data has been processed you may make a complaint to:

Data Protection Officer / Clerk
Barnton Parish Council
Email: clerk@barnton-pc.gov.uk

You can also complain to the Information Commissioner’s Office (ICO) if you are unhappy with how your data has been handled:

Information Commissioner’s Office
Wycliffe House, Water Lane, Wilmslow, Cheshire, SK9 5AF
Helpline: 0303 123 1113
Website: https://www.ico.org.uk

Revision Date

14/09/2025